OSCARS Annual General Meeting

3 mars 2025, 09:05 → 4 mars 2025, 16:45 Europe/Rome

1st OSCARS Annual General Meeting

The 1st OSCARS Annual General Meeting will take place in Rome, starting on Monday, 3 March 2025, 11:00 CET and ending in the afternoon of Tuesday, 4 March 2025.

The 1st OSCARS Annual General Meeting (AGM), will take place face-to-face in Rome (NH Collection Roma Centro, Via dei Gracchi, 324), on 3–4 March, 2025.

OSCARS consortium members and funded projects are invited to join us to reflect on the achievements from the first year of OSCARS and outline the roadmap for the next year.

Have a closer look at the successful projects of the 1st OSCARS Open Call for Open Science projects and services and use the opportunity to discuss common challenges with the OSCARS consortium members and representatives of the funded projects.

The venue will accommodate up to 120 attendees, specifically OSCARS members, and representatives of the funded projects from the Open Call.

Up to one representative per project will have the opportunity to attend and present the challenges, solutions, and the potential scientific impact of their initiatives and work with the wider community. 
From the OSCARS consortium we would expect about 3 representatives per beneficiary or affiliated entity. Depending on numbers we will invite additional guests individually.

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Browse the PROGRAMME of the event

REGISTER HERE before February 21st, 2025

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CONCEPT

The meeting is planned as F2F only to enable as much direct contact between all participants as possible. Presentations are kept to an absolute minimum and are meant to deliver mainly the background information to enable meaningful discussions in the interactive World Café sessions. 

We will start with the OSCARS WPs giving a short overview of activities in the first year, next steps planned and the input needed from the consortium and the funded projects. 

This will be followed by the presentations of the funded projects (4 sessions) and 3 World Café and their reporting back sessions.

Projects will be assigned to one session based on the main challenge they are addressing, not the cluster they are related to. World Café sessions will allow all participants to work together on addressing common challenges that will help to shape future activities in the WPs and the clusters. It will also help to align and support the work in the funded projects, enhancing the chances for the sustainability of the results after funding ends.

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OBJECTIVES

• Community building through F2F interaction

• Between members of the OSCARS consortium

• Between OSCARS consortium members and funded projects’ representatives

• Among funded projects’ representatives

• Aligning expectations and activities between

• OSCARS WPs and Science Clusters

• OSCARS WPs, Science Clusters and funded projects

• Funded projects

• Identifying gaps/needs

• Training/support/mentoring

• What else is needed/missing? (tools, resources, anything else anyone may think of)

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WHY ATTEND?

• To get an overview of the activities carried out in the first year of OSCARS implementation;

• To outline next steps and collect the input needed from consortium and funded projects to keep up with OSCARS implementation;

• To get an overview of the challenges tackled and activities planned in the OSCARS funded projects;
• To network and enhance collaboration between OSCARS members and funded projects' representatives.

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WHO SHOULD ATTEND?

• OSCARS members

• Representatives of the OSCARS funded projects

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CONTACTS

For any further question about the programme, or any other organisational aspect, please contact communication@oscars-project.eu

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OSCARS is a four-year EU-funded project that strives to foster the uptake of Open Science in Europe by consolidating the achievements of world-class European research infrastructures in the ESFRI roadmap and beyond into lasting interdisciplinary FAIR data services and working practices. The project aims to strengthen the role of the Science Clusters in the ERA by developing domain-based Competence Centres and by fostering the implementation of Open Science projects funded through a cascading grant mechanism.

lun. 3 mars

10:30 Coffee & Tea – Registration

Welcome and setting the scene

Update from the OSCARS Work Packages: 10-min presentations from all 4 OSCARS Work Packages plus 20 minutes discussion - Work done in the 1st year and next steps planned

12:30 Lunch break

Intro afternoon session

Flash talks funded projects: Session 1 - Projects working on challenges around repositories (Chair: Sally Chambers) (3 minutes presentations plus Q&A at the end (15 projects))

14:45 Coffee & Tea

Flash talks funded projects: Session 2 - Projects working on challenges around annotation of data & types of data (Chair: Romain David) (3 minutes presentations plus Q&A at the end (14 projects))

16:05 Coffee & Tea

World Café: 1st session - Work Package activities in the next 12 months - Feedback and input from funded projects and consortium members

Reporting back

19:00 Conference Dinner

mar. 4 mars

Introduction 2nd day

Flash talks funded projects: Session 3 - Projects working on challenges around software, AI & tools (3 minutes presentations plus Q&A at the end (15 projects))

10:10 Coffee & Tea

Flash talks funded projects: Session 4 - Projects working on challenges around promotion of Open Science & community building beyond the clusters/RIs (Chair: Anca Hienola) (3 minutes presentations plus Q&A at the end (14 projects))

10:30 Coffee & Tea

11:30 Coffee & Tea

World Café: 2nd Session - Common challenges and solutions, topics set by all participants

Reporting back

13:00 Lunch

World Café: 3rd Session - Sustainability of project results and implementation strategies -- EOSC as a vehicle for sustainability? Can national funding play a role?

Reporting back

Summary and closing remarks

General Assembly (separate agenda)