For questions regarding logistical issues such as travel, accommodation, payments and any other issues that relate to your visit to Vietnam and Quy Nhon, please contact the local organisers at rencontres.vietnam@gmail.com.
- Conference Schedule
- Conference Facilities
- Accommodation
- Travel
- Immigration / Visas
- Registration Fee
- Financial Support
- Social Events
Conference Schedule
Local on-site registration will start on Sunday 17th August 2025 in the afternoon.
The opening session is scheduled to take place on Monday 18th August at 8.30am and the conference will end on Saturday 23rd August in the morning.
Session hours are from 8.30am to 12 noon and 1.30pm to 4.30pm.
Conference sessions will be held in the ICISE Conference Centre, and daily transport from the hotel to the ICISE will be provided.
Conference Facilities
The conference centre is fully equipped with modern presentation, communication and dining facilities as well as air conditioning and extensive outdoor areas.
Accommodation
Accommodation will be in the four star ANYA hotel in Quy Nhon. Registration ahead the 15th of July 2025 will guarantee a room. After this date, an alternative 4-star Hotel nearby will be secured if there is no room available at ANYA Hotel.
| Price for 6 nights: from Sunday August 15 (afternoon) to Saturday August 23 (noon) |
Single room (one person) | Double room for 2 person | Twin sharing room (each person) |
| ANYA Hotel (4-star)* | 14 430 000 VND (555 USD) |
19 500 000 VND (750 USD) |
9 750 000 VND (375 USD) |
| Cost per additional day (ANYA Hotel) | 2 470 000 VND (95 USD) |
3 640 000 VND (140 USD) |
Further details, as well as forms for bookings and payments, are available on the Hotel Reservation page.
All sessions will be held in the ICISE conference centre, ten minutes by road (or a one hour walk) away from the hotel (map). Daily bus transfer (morning and afternoon) will be provided by the conference organisation.
Participants will be expected to arrive by the afternoon of Sunday 17th August, and will check out of the hotel on Saturday 23rd August, before noon.
Breakfast will be served in the hotel for all participants. Lunches and dinners will be served at the ICISE, except for a few occasions when we will go into town.
If you wish to have alcoholic or soft drinks with your meals, these will be charged to your account by the hotel. The meals will include mineral water.
Travel
There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhat airport : SGN). As there more flights from Ho Chi Minh to Quy Nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi. Booking international travel to one of these major cities, and using a separate ticket/airline for travel within Vietnam is often much cheaper.
In order to welcome you and organise your transfer from Quy Nhon airport to the conference hotel, ICISE staff will be present at Quy Nhon Airport on Sunday 17th to welcome and assist participants with airport transfers. On the other days, taxis will be arranged based on participants' arrival times. A page will be opened closer to the time to allow participants to register their flights.
Conference hotel address:
ANYA hotel, 3 Nguyen Trung Tin, Quy Nhon, Binh Dinh, Vietnam
Immigration / Visas
Important: Please make sure that your passport validity is at least six month after your return date (this may be contradictory with other rules, but this was imposed recently - last year - to a participant of another conference). You should apply for a visa at least 10 days in advance to ensure it is issued on time, even though it usually takes only 3 working days to process. However, the visa issuance system in Vietnam can sometimes be overloaded due to conferences held during peak periods in the country.
Visa exemptions
All participants who do not have a Vietnamese passport require a visa to enter Viet Nam. Certain countries listed below are subject to a visa exemption for a select number of days (subject to change by the government):
- Citizens from Chile and Panama for visits of 90 days at maximum
- Citizens of Cambodia, Indonesia, Kyrgyzstan, Laos, Malaysia, Philippines, Singapore and Thailand for visits of 30 days at maximum.
- Citizens of Russia for visits of 15 days at maximum.
- Citizens of Belarus, Denmark, Finland, France, Germany, Italy, Japan, Norway, South Korea, Spain, Sweden, and the United Kingdom for visits of 45 days at maximum.
- Citizens from Brunei and Myanmar for visits of 14 days at maximum.
Diplomatic Passports
Participants with diplomatic passports from certain countries listed below are also subject to a visa exemption for a select number of days (subject to change by the government):
- Holders of diplomatic passports from Algeria, Armenia, Bolivia, Botswana, Czech Republic, Egypt, Hungary, India, Iraq, Israel, Mexico, Moldova, Morocco, Peru, Seychelles, Switzerland, Ukraine, United Arab Emirates and Uruguay for visits of 90 days at maximum.
- Holders of diplomatic passports from China and Romania for visits of 30 days at maximum.
Participants should ensure their passport is valid for at least 6 months following their date of arrival in Viet Nam and includes at least two blank pages.
More information is available on the official website:
E-Visas
From 2025, citizens from all countries can apply for 90 days E-Visas via the following link:
https://evisa.xuatnhapcanh.gov.vn/web/guest/khai-thi-thuc-dien-tu/cap-thi-thuc-dien-tu
or https://dichvucong.bocongan.gov.vn/bocongan/bothutuc/tthc?matt=26276
Processing time is between 3-4 working days and the visa costs USD 25.
The E-visa requirements include:
- A passport with six months’ validity
- A photo in .jpg format of the full passport data page
- A passport photo in .jpg format (4x6, white background, without glasses)
- A valid international credit or debit card
- An email address for support purposes
- A temporary address within Vietnam
- The dates of entry and exit into Viet Nam and the entry and exit points/airports
When applying for an E-visa, participants should list the International Centre for Interdisciplinary Science and Education (ICISE) and the address: 07 Science Avenue, Ghenh Rang, Quy Nhon, Binh Dinh, Vietnam as the hosting organisation.
After 3 days, participants can check their visa status and download the approval form which they will need to bring to the airport to enter Viet Nam at the following link:https://evisa.xuatnhapcanh.gov.vn/tra-cuu-thi-thuc
Once participants have received their visa approval letter, they can collect their visa upon arrival in an international airport in Viet Nam (Ho Chi Minh City or Hanoi) before proceeding to their flight to Quy Nhon.
If participants cannot obtain an E-Visa, they are kindly requested to contact us at rencontres.vietnam@gmail.com
Registration Information
Registration fee and dates (fees are confirmed for 2025)
The deadline for registration and hotel reservation is the 17th of July 2025. Payments that are made by the 1st of July will attract the lower rate as shown below.
|
Date of payment |
Until 1 July, 2025 |
After 1 July, 2025 |
|
Participant |
380 USD |
450 USD |
|
Accompanying person |
130 USD |
150 USD |
- Pick-up service from/to Quy Nhon Airport on Sunday 17th August and Saturday 23rd August
- Social activities and Banquet
A special programme for accompanying persons will be organised.
The registration fee includes:
Financial Support
Some limited funds may be available to support those who need it in order to attend the conference, such as early-career researchers who are not representing experimental collaborations. Certain constraints apply to the limited resources we have available, so support will only be granted on a case-by-case basis.
Social Events
- Welcome cocktail on Sunday 17th August at 7pm.
- Excursion on the afternoon of Wednesday 20th August.
- Conference dinner on Thursday 21st August in the evening.
- Several post-conference Tours will be proposed for participants: a feeling of these can be seen on the Tours page.
All participants and their families are invited to regularly scheduled events. Please note that if you and/or a guest wish to organise a special tour, a tour operator at the hotel can help you.
