GDR Deep Underground Physics plenary meeting

Missions - English version

Information concerning the missions and travel / accomodation booking :

All the missions (train / plane + hotel + meals) are will be funded by the GDR DUPhy. But depending on your laboratory, the procedure will not be the same.

Here are the steps you should follow:

For people from CNRS laboratories :

Before the meeting:

1. Book your train / plane tickets and your hotel via the RYDOO platform, you will have to select Medhi LARBI for validation
2. After finishing your reservation, send an email to sanglard@ipnl.in2p3.fr with "GDR DUPhy - mission" as subject, and the following information, and DON'T FORGET to attach a RIB :
   • The name of your hotel
   • The date and schedule of your outward journey
   • The date and schedule of your return trip
   • Your departure city
   • attach a RIB to the email

During the meeting, you will sign a blank expense report (to speed up the reimbursement procedure)

After the meeting:

Send an email to sanglard@ipnl.in2p3.fr with  "GDR DUPhy - mission return" as subject and attach the following documents:

• Meal receipts
• Train tickets
• Hotel bill

PLEASE NOTE: If you don't send your documents to us December 8, we will not be able to guarantee a refund before February 2022. The money will then be taken from the GDR 2022 budget.

For people from non-CNRS laboratories:

Here are the steps to follow:

Before the meeting:

1. Fill out the information form at the bottom of the home page, with your detailed trip plan (train or plane schedule schedule and the dates and number of nights needed)
2. Send this form by email to sanglard@ipnl.in2p3.fr with "GDR DUPhy - mission" as subject and DON'T FORGET to attach a RIB
3. We will take care of booking your train tickets and hotel nights
4. Ask your laboratory to a "no cost" mission.

During the meeting, you will sign a blank expense report (to speed up the reimbursement procedure)

After the meeting:

Send an email to sanglard@ipnl.in2p3.fr with  "GDR DUPhy - mission return" as subject and attach the following documents:

• Meal receipts
• Train tickets
• Hotel bill

PLEASE NOTE: If you don't send your documents to us December 8, we will not be able to guarantee a refund before February 2022. The money will then be taken from the GDR 2022 budget.