Vietnam Flavour Physics Conference 2021

Practical Information (to be updated for 2021)

This information is for the cancelled 2020 conference, and will be updated for 2021

• Conference Schedule
• Conference Facilities
• Accommodation
• Travel
• Immigration / Visas
• Registration Fee
• Financial Support
• Social Events

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Conference Schedule

Local on-site registration will start on Sunday 9th August 2020 in the afternoon.

The opening session is scheduled to take place on Monday 10th August at 8.30am and the conference will end on Saturday 15th August at 11am.

Session hours are from 8.30am to 12 noon and 1.30pm to 5pm.

Conference sessions will be held in the ICISE Conference Centre, and daily transport from the hotel to the ICISE will be provided.

Conference Facilities

The following equipment will be available:

• Video projector for computer presentations
• Overhead projector
• Wifi internet access will be available at the conference site.

Accommodation

Accommodation in the four star Seagull Hotel in Quy Nhon is guaranteed if your registration is made before July 9th. After this date, if the Seagull hotel is full, you will be accommodated in a neighbouring hotel.

All sessions will be held in the ICISE conference centre, ten minutes by road (or a one hour walk) away from the hotel (map). Daily bus transfer (morning and end afternoon) will be provided by the conference organisation.

Participants will be expected to arrive by the afternoon of Sunday 9th August, and will leave on or after the afternoon of Saturday 15th August.

Breakfast and dinner will be served in the hotel for all participants. Lunch will be served at the ICISE. The cost per person (full board for six days) will amount to $345 US for a double room and $495 US for a single room. Cost per additional day is $60 US for double room and $85 US for a single room.

If you wish to have alcoholic or soft drinks with your meals, these will be charged to your account by the hotel. The meals will include mineral water.

Payment for board and lodging should be done upon arrival either in cash or with your credit card (the latter may incur a small supplement).

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Sunday noon, 9th August to the morning of Saturday morning 15th August. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Sunday 8th August or leave after Saturday 15th August, please let us know in advance so that we can try to make the appropriate hotel reservation for you: contact rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

Travel

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhat airport : SGN). As there more flights from Ho Chi Minh to Quy Nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Sunday 9th August: Ho Chi Minh to Quy Nhon

Ho Chi Minh - SGN 06:15	Quy Nhon - UIH 07:25	VietJet Air VJ 380
Ho Chi Minh - SGN 07:30	Quy Nhon - UIH 08:40	Vietnam Airlines VN 1392
Ho Chi Minh - SGN 11:25	Quy Nhon - UIH 12:35	JetStar Pacific Airlines BL 252
Ho Chi Minh - SGN 14:55	Quy Nhon - UIH 16:05	Vietnam Airlines VN 1396
Ho Chi Minh - SGN 15:00	Quy Nhon - UIH 16:10	VietJet Air VJ 384
Ho Chi Minh - SGN 17:40	Quy Nhon - UIH 19:05	Vietnam Airlines VN 7392

Saturday 15 August: Quy Nhon to Ho Chi Minh

Quy Nhon - UIH 08:00	Ho Chi Minh - SGN 09:10	VietJet Air VJ 381
Quy Nhon - UIH 09:25	Ho Chi Minh - SGN 10:30	Vietnam Airlines VN 1393
Quy Nhon - UIH 12:45	Ho Chi Minh - SGN 13:55	JetStar Pacific Airlines BL 253
Quy Nhon - UIH 12:45	Ho Chi Minh - SGN 15:20	JetStar Pacific Airlines BL 255
Quy Nhon - UIH 16:30	Ho Chi Minh - SGN 18:00	Vietnam Airlines VN 1397
Quy Nhon - UIH 16:50	Ho Chi Minh - SGN 18:00	VietJet Air VJ 385
Quy Nhon - UIH 19:35	Ho Chi Minh - SGN 20:55	Vietnam Airlines VN 7393

Sunday 9 or Monday 10 August: Hanoi to Quy Nhon

Hanoi - HAN 06:40	Quy Nhon - UIH 08:20	VietJet Air VJ 433
Hanoi - HAN 07:25	Quy Nhon - UIH 09:00	Vietnam Airlines VN 1621
Hanoi - HAN 15:45	Quy Nhon - UIH 17:25	VietJet Air VJ 431

For those arriving via Hanoi, since the only daily flight to Quy Nhon is very early in the morning, it may be wise to take a flight to Ho Chi Minh City and catch up there the afternoon flight to Quy Nhon.

Saturday 15 or Sunday 16 August: Quy Nhon to Hanoi

Quy Nhon - UIH 08:55	Hanoi - HAN 10:35	VietJet Air VJ 434
Quy Nhon - UIH 09:45	Hanoi - HAN 11:15	Vietnam Airlines VN 1620
Quy Nhon - UIH 18:00	Hanoi - HAN 19:40	VietJet Air VJ 432

In order to welcome you and organise your transfer from Quy Nhon airport to the conference hotel, please inform the conference secretariat of your flight number as well as the date and the arrival time in Quy Nhon.
Conference buses will be available at Quy Nhon airport on Sunday 9 August (morning and afternoon flights) and Monday 10 August (morning flights).

Conference hotel address:
Hotel Hai Au : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.

Immigration / Visas

We list here some rules as they apply in summer 2019: we will strive to update these information regularly, but you should make sure they indeed apply to August 2020 before travelling.

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemptions are granted to holders of passports from:

• Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.
• Philippines for visits of 21 days at the maximum.
• Japan, South Korea, Sweden, Norway, Denmark, Russia and Finland, France, Germany, Italy, Spain, United Kingdom for visits of 15 days at the maximum.
  

To obtain a visa

• please apply for a tourist visa and get it at your nearest Vietnamese consulate
• you may apply for a tourist visa through the Internet
  • Visa on Arrival (1)
  • Visa on Arrival (2)

Please inform the conference secretariat of your internet visa number and your arrival date and time at the entrance airport.

 

This internet visa procedure is cheaper but it does take some time (~ 60 min) at the airport immigration office, depending on the queue. Do not forget to have with you 2 passport photos and USD in cash as required by the internet visa service.

 

Registration Information

Registration fee

If you wish to participate in the conference, you should register as soon as possible using the online registration form.
The deadline for registration and hotel reservation is 25th July 2020, although it is preferable if you can register and pay in advance of the early-bird deadline of the 9th of June.
The conference fee will be:

Date of payment	Until 9 Juneth, 2020	After 9 Juneth, 2020
Participant	380 USD	450 USD
Accompanying person	130 USD	150 USD

The registration fee includes:

• Pick-up service from/to Quy Nhon Airport on Sunday 9 August and Saturday 15 August
• Social activities and Banquet

A special programme for accompanying persons will be organised.
 

Payment

Payment can be made either

• on line (the preferred method) - in that case, visit online payment page
• or by cash at the conference site
• by interbank transfer; in that case, you should transfer the fee to the following bank.

US dollars (Please add $20 US for bank fees) RENCONTRES DU VIETNAM CREDIT MUTUEL 4 Place de la Poste 91440 Bures Sur Yvette, France Bank Code: 10278, Branch: 06009 Account Number: 00020416302 Key: 41 IBAN: FR76 10278 0600 9000 2041 6302 41 BIC: CMCIFR2A

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before 15th July 2020.

 

Financial Support

Some limited funds may be available to support those who need it in order to attend the conference, such as early-career researchers who are not representing experimental collaborations. Certain constraints apply to the limited resources we have available, so support will only be granted on a case-by-case basis. The Application Form for consideration for financial support should be filled in (including a short resume) and submitted after the main Registration Form has been filled in.

Social Events

• Welcome cocktail on Sunday 9th August at 7pm.
• Excursion on the afternoon of Wednesday 12th August.
• Conference dinner on Thursday 13th August in the evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organise a special tour, a tour operator at the hotel can help you.

Several Post-Conference Tours are available for participants.

It will also be possible to have a short (one- or two-day) tour either before or after the conference. However, this will have to be arranged directly by the participant through a local travel agency.